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DOCUMENT MANAGEMENT
| RECYCLING PROGRAM |
| Allied Business Solutions Boise, Idaho 83704 Toll Free: (888) 800-7718 Phone: (208) 344-3833 Fax: (208) 344-3520 |
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In the modern business world, we spend perhaps 30% of our time searching through filing
cabinets, network servers, local hard drives, or our email inbox to find the information we
need. Quite often we still come up empty-handed after an extensive search. Our Document
Management system provides a solution to this nightmare.
What is Electronic Document Management?
Document Management Systems create a central repository to allocate all digitally mastered
documents like scanned papers or emails. Finding a document is made easy with all the
information conveniently stored in a single location.
What Does It Do?
Document Management Systems help streamline business processes, ensure compliance to
government regulations, and facilitate collaboration and disaster recovery strategies.
Instant Access
Unlike a paper filing system that can only be indexed by a single field, usually by an
alphabetical order or a numeric order, Document Management systems allow documents to
be organized by multiple index fields. For example, a file can be referenced by all of the
following fields: client name, account number, address, account type, and even the date the
order was received. You only need one of these pieces of information to find the client file you
are looking for.
Collaboration
Document Management Systems also allow collaboration between users to access a file from
the same source. Using this system, multiple users can access the same document
simultaneously through the EDMS without creating a redundant copy of the same document.
Adding a note or comment to the document becomes a snap, allowing other users to view
the notes and comments from their own desktop screen as they are created.
Password Protection
In this age, security issues and privacy issues are a paramount concern for businesses. Apart
from ensuring compliance to government regulations, Document Management Systems also
ensure that files are password protected. Any unauthorized access attempts are logged for
the system administrator to review.
Records Retention
Document Management Systems also enforce a records retention program, purging all
records that have passed the statute of limitations, thus reducing legal liability.
Remote Access
For multiple offices, home offices, or field staff, Document Management allows users to have
remote access, giving them the ability to securely retrieve necessary information over the
Internet or through a VPN (Virtual Private Network) connection.
Disaster Recovery
Paper documents are always vulnerable to natural disasters such as theft or fire. Document
Management Systems minimize that risk by allowing an offsite back-up of the paper
documents to ensure continual operation of business even if a disaster strikes.
To learn more about how you can benefit from Document Management technology, contact us
today.
cabinets, network servers, local hard drives, or our email inbox to find the information we
need. Quite often we still come up empty-handed after an extensive search. Our Document
Management system provides a solution to this nightmare.
What is Electronic Document Management?
Document Management Systems create a central repository to allocate all digitally mastered
documents like scanned papers or emails. Finding a document is made easy with all the
information conveniently stored in a single location.
What Does It Do?
Document Management Systems help streamline business processes, ensure compliance to
government regulations, and facilitate collaboration and disaster recovery strategies.
Instant Access
Unlike a paper filing system that can only be indexed by a single field, usually by an
alphabetical order or a numeric order, Document Management systems allow documents to
be organized by multiple index fields. For example, a file can be referenced by all of the
following fields: client name, account number, address, account type, and even the date the
order was received. You only need one of these pieces of information to find the client file you
are looking for.
Collaboration
Document Management Systems also allow collaboration between users to access a file from
the same source. Using this system, multiple users can access the same document
simultaneously through the EDMS without creating a redundant copy of the same document.
Adding a note or comment to the document becomes a snap, allowing other users to view
the notes and comments from their own desktop screen as they are created.
Password Protection
In this age, security issues and privacy issues are a paramount concern for businesses. Apart
from ensuring compliance to government regulations, Document Management Systems also
ensure that files are password protected. Any unauthorized access attempts are logged for
the system administrator to review.
Records Retention
Document Management Systems also enforce a records retention program, purging all
records that have passed the statute of limitations, thus reducing legal liability.
Remote Access
For multiple offices, home offices, or field staff, Document Management allows users to have
remote access, giving them the ability to securely retrieve necessary information over the
Internet or through a VPN (Virtual Private Network) connection.
Disaster Recovery
Paper documents are always vulnerable to natural disasters such as theft or fire. Document
Management Systems minimize that risk by allowing an offsite back-up of the paper
documents to ensure continual operation of business even if a disaster strikes.
To learn more about how you can benefit from Document Management technology, contact us
today.
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AS400 Variable Data Printing
Document Archiving
Eliminate Overnight Shipping
Document Storage
ISO 9002 Compliance
Patient Archiving
Turnkey Doc Management
Variable Data Printing
Document Archiving
Eliminate Overnight Shipping
Document Storage
ISO 9002 Compliance
Patient Archiving
Turnkey Doc Management
Variable Data Printing
| CASE STUDIES |
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